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Event planning resources,& college Classics guide
#7
Quote:Here is an outline for a never written guide.
HOW TO PLAN AND CONDUCT REENACTMENT EVENTS
[spoiler]
Introduction

Chapter Index

Select Event Organizer and host unit

Select event type
Public display
School visit
Parade
Reenactor Combat (Needlefelt)
Road March
Filming/Theater Production or Passion Play

Identify Location and restrictions and site coordination
Camp Site
Support facillites
Parking
Contacting site manager/host agency with plans
Adjusting preconceived plans to match requirements of host
Preliminary contact with attending group(s)
Getting a head count and relaying it to host

Acquiring/appointing Leadership roles to handle site organization and administration
Safety preliminary rules officer
Supply acquisition and transport officer
Site survey and layout officer
Site Maintenance and Cleanup Officer

Event Activity Schedules
Subevents
Planning a schedule of subevents
Break schedule for attendees (Esp at public events)

Identify costs
Ground rental
Facillites
Expendibles
Reenactor travel pay
Insurance
Construction
Cleanup

Select nonconflicting dates
Other major National and Regional events
Major "at home" holidays
School attendance dates
Poor Weather periods

Identify funding source(s)
Sponsoring town or event
Unit funds
Reenactor contributions
Public entry fees or Donations
Sales of souveniers

Advertise event/recruit participating units
News Media
Email Units
Yahoo Groups
Forums
Social Networking sites

Plan Logistical support including
Water
Latrines
Food
Deciding on what kinds of provisions will be furnished or brought by groups/attendees
Menu and special food needs for members
Firewood
Construction
Signage
Site cleanup
First Aid and Medical Evacuation
Site Security
* Props, backdrops, scripts (if any)


Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety

Establish task completion timelines
By <date> we need to have the <whatever> committed.
By <date> we need to have the <materials> assembled and on hand.
By <date> we have to have the following information/authorization signed and returned

Activities for children
Kids Legion Drill
Summer Day Camps
School Presentations

Filming and the Movie Industry
Reenactor Film Projects
Commercials
Independent Films
Studio Feature Films

Sample Forms
Registration
Liability Wavier

After Action Reviews

Sample Display Event Programs

Sample Needlefelt Battle Scenarios

Sample Needlefelt Combat Rules[/spoiler]

You should add "Full Immersion" for events like Lafe, and "Public Display" for things like Castra Romana (Set up all our tents and ballisate and stuff but no combat).
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Messages In This Thread
Visual data for event planners - by jkaler48 - 06-13-2013, 06:52 PM
Visual data for event planners - by richard - 06-14-2013, 04:31 PM
Visual data for event planners - by jkaler48 - 06-15-2013, 01:20 AM
Visual data for event planners - by richard - 06-15-2013, 03:19 AM
Visual data for event planners - by Flavivs Aetivs - 06-15-2013, 11:52 AM
Visual data for event planners - by jkaler48 - 06-15-2013, 10:52 PM
Visual data for event planners - by richard - 06-16-2013, 11:52 AM
Visual data for event planners - by richard - 06-21-2013, 06:57 PM
Visual data for event planners - by richard - 07-20-2013, 12:44 PM

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